Relocation your finance team can reconcile

Where the relocation policy authorises it, yes, and it is set up before the move rather than after. It depends on three things: the policy allowing direct billing at all, the authorisation reaching us before pickup, and the scope staying inside what the policy covers. Anything outside the policy, such as extra services the employee adds on the day, is billed to the employee separately so the employer invoice still reconciles.

That depends on whether the inventory can be pinned down in advance. A binding estimate fixes the price for the inventory listed, which is predictable but only holds if the list is complete. A non-binding estimate can move up or down once the shipment is weighed. A binding not to exceed estimate means you pay the lower of the estimate and the actual cost, which is the safest of the three for an employer funded move because weighing can only work in your favour.

Usually not. Released value protection is included at no extra charge and pays 60 cents per pound per article, so a heavy item and a valuable item are settled the same way, by weight. Full value protection costs extra and covers repair, replacement or a cash settlement, and it is the default on an interstate move unless it is waived in writing. The question for the policy is not which level is better, it is whether the policy reimburses the full value charge.

Finance teams normally want a written estimate, a signed inventory, weight tickets where the price is weight based, and one itemised invoice that ties back to the same file reference. Interstate movers are required to give you a written estimate and the booklet Your Rights and Responsibilities When You Move before the move, so two of those documents exist whether or not anyone asks for them. Confirm the rest of the list with your own finance team, because requirements differ between employers.

Yes, on request, and it is built from the itemised invoices rather than from a separate system. It depends on one file reference being applied consistently from the survey through to the final invoice, and on you telling us the grouping you need before the files close rather than after. Ask at the point the account is opened and the reporting follows the same reference from the start.

Any company moving household goods across state lines has to be registered with the Federal Motor Carrier Safety Administration and carry a USDOT number, and that registration is public. Look the company up on the FMCSA SAFER company snapshot to see the registration, the operating authority and the insurance on file. Do it for every mover you are considering, including this one, before you sign anything.